Event Japan 2020

Feature of“Event JAPAN”

1. About visitors
The biggest feature of the exhibition is that visitors are “experts about attracting customer, sales promotion and events “. It is expected that experts are active from planning to management to have highly reliable queries and innovative proposals. These factors link to high “contract rate”.

2. Exhibitors and executive secretariat
When expect to take communication closely with everyone of exhibitors, understand company information and product information accurately then respond to inquiries from visitors politely, each staff of executive secretariat of exhibitions will provide support to exhibitors.

3. Communication between exhibitors
Exhibitors can find out new possibility due to communication and “expectation including concluding deal and joint development of new product” will be generated in exhibitors so the we recruit exhibit of wide range event related companies.

4. Cooperation system
The exhibition is held by vendor that provides event information and operated by close cooperation of with 4 event related organizations through different activity contents events. Due to cooperation, we will hold “comprehensive exhibition in event industry with great individuality”.
　

Summary

◆Trade Show Name	Event Japan 2020
◆Venue	Tokyo Big Sight Aomi Exhibition Hall A Hall 　 http://www.bigsight.jp/
◆Date	February 13, 2020 (Thursday) to February 14, 2020 (Friday)
◆Trade Show Time	February 13, 2020 (Thursday)　10:00-18:00 February 14, 2020 (Friday)　10:00-17:00
◆Organizer	Intercross Communication Co., Ltd.
◆Trade Association	General Association of Japan Event Industry / Japan Event Association/ Japan Event Operations Administrations Association / Japan Event Network Association
◆Operation Administration	Intercross Communication Inc.
◆Number of Visitors	10,000 people (Expected)
◆Entrance Fee	Free (Invitation System)

◆Number of Booths Exhibiting	350 booths
◆Target Visitors	Manufacturer, Distribution Industry, Commercial Facility, Developers, Rental Companies, Advertising Agencies, Event Companies, SP Companies, PR Companies, Bridal Industry Companies, Leisure Facilities, Amusement Facilities, Mass Communication, Hotel, Wedding Halls, Local Government, Public Organizations, Schools, General Enterprises, Etc.
◆Carry-in time	February 12, 2020 (Wednesday) 8: 00-24: 00 (Tentative)
◆Carry out time	February 14, 2020 (Friday) 17: 00- (Tear down)
◆Industry of Exhibitors	Attraction Tools (Play Equipment, rides, games, etc.), Event Package (Cultural events, character shows, workshops,etc.), Entertainment (Entertainer, Performers), Various Rental Products, Video&Film, Special Effects, Sound System, Lighting, Decorations (Display, Balloons, Objects, etc.), Setup & Construction, Gifts (SP Goods, Novelty, Premium Merchandise), Licenser, License, Special Vehicles (Stage Car, etc.), IT Related & Communication Services, Temporary Staffing, Printing Technology, Publishing, Special Goods, Products, Vocational schools, Industry Newspapers, Industry Magazines, etc.

（1）Application for exhibitions

We will receive the application for exhibitions by the following method.

（1）Application form for exhibitions
（2）Application form for exhibitions for FAX

（2）Receive the application for exhibitions

When we received the application, the contact person will contact applicant by the registered by the registered contact information.

（3）Payment of exhibition fee

Upon receiving the application form for exhibitions, we will issue invoice, so please pay exhibition fee until the specified date.
（Please look here for exhibitions fee）

（4) Decide booth position and send the guidance of exhibitions

Upon receiving the application form for exhibitions, we will send the set of the brochure of exhibitions by mail.
Because there are various applications, exhibitions notes, so please read it carefully. Furthermore, the contact person will notify applicant of the information of booth position as soon as the booth position is finalized.

（5）Application of rental equipment and construction request

If it is necessary for rental equipments and electrical work of booth, please submit the application (enclosed in the guidance of exhibitions) by meeting the deadline strictly.
※We will pass the equipments applied to the applicant on the exhibition day.
※Please refer to the guide enclosed in the guidance of exhibitions for details.

（6）Other applications (if need)

The contact person will inform the details of matching business meeting, usage of stage show (free) later.

（7）Carry baggage into the exhibition and booth installation

Please carry baggage into the exhibition directly and install the booth on the day before the exhibitions.
If use home delivery service, it is also possible to send the luggage to the venue beforehand, please inquire the contact person for details.

Previous achievements

◆Trade Show Name	Event Japan 2019
◆Venue	Tokyo Big Site West Hall (West Hall 1) 　 http://www.bigsight.jp/
◆Date	January 29, 2019 (Tuesday) - January 30, 2019 (Wednesday)
◆Trade Show Time	January 29, 2019 (Tue) 10: 00-18:00 January 30, 2019 (Wednesday) 10:00-17:00
◆Organizer	Intercross Communication Co., Ltd.
◆Trade Association	General Association of Japan Event Industry / Japan Event Association/ Japan Event Operations Administrations Association / Japan Event Network Association

Matching business meeting

Exhibitors (in the order of applications arrival of expectation) can give a presentation for clients of events (during the adjustment currently).

［Actual performance of past matching business meeting］(titles omitted by random order)

●AEON Entertainment
●Jones Lang LaSalle, IP, Inc. (retail group of real estate services division)
●Kanto Bureau of Economy, Trade and Industry
●Showa Kinen Park (community of memorial parks of Showa Park)
●Musashi Kyuryo National Government Park
●Seibuen Amusement Park
●Daiei space create
●W TOKYO (Organized by Tokyo Girls Collection)
●Tokyo Dome
●TOW

●Nexcom
●HAKUHODO PRODUCT'S
●Beppu
●Kamori Kanko
●Hokkaido Chuo Bus
●Enleysha
●Dragon arrow
●Takino Suzuran Hillside National Park
●SD Entertainment

Introduce the application for understanding the purpose of visitors in advance

(1) Exhibitors can understand products and services requested by visitors beforehand.
(2) Exhibitors and visitors can set negotiation time due to direct communication.
●It is possible for exhibitors and visitors to have efficient negotiation from reasons as above.

Public relations campaign for attracting clients (scheduled)

●Place an advertisement to Nikkei Marketing Journal
●Place an advertisement and publicity listings to industry magazines and newspapers of MICEJapan
●Post Adwords and listing advertisements mainly to large search engine of WEB2
●E-mail delivery PR due to press news release (multiple media)
●Open special homepage to the website of the organizer and cooperation organization
●Send house list owned mainly by organizer as a bulk mail(send them in many times),broadcast FAX simultaneously( broadcast them in many times) and send direct mail etc.
●Hold seminar to provide ultramodern topics
●Hold concentrated visitors’ promotion activities to industry development expected by exhibitors

Support for exhibitors

1. Provide exhibitor manual
Provide support manual for exhibitors’ preparation, booth installation, carrying baggage in or out.

2.Provide invitation card and pamphlet
Provide invitation card and pamphlet to Event Japan according to numbers expected.
It will lead for visiting promotion to booth of your company and propaganda effect by distributing them to potential clients or inviting clients.

3.Disclose booth information of your company in the official website
Put exhibition contents of your company on official website and guidebook of Event Japan.
Set the link to HP of your company from the website.

4.Provide the banner for the inter-linkage and SNS
Provide official log and banner that are possible to be posted in website and SNS of your company.

5.Support by executive secretariat
We provide support for the success of event including booth installation, PR activities. If clients need anything, we will introduce professional partner company.

Q1）Is it possible to specify the booth position?

It is impossible to specify it.
Organizer will decide the booth position after considering conditions of exhibition contents and exhibition scale etc.

Q2）Is it possible to change the booth position?

It is impossible to change it.
And it is prohibited for exhibitors to exchange, transfer and lend the decided booth position to other companies.

Q3）Is it possible to rent desk and chair?

It is possible to rent desk and chair.
Please apply for rented equipments by the application beforehand.

Q4）Is it possible to use the power at the booth?

It is possible to use the power at the booth.
Please apply for it in the application beforehand.

Q5）Is it possible to play music at the booth?

Although it is possible to play music, there is limit for the volume.
And please consider the situation that exhibitors don’t bother other exhibitors.
(If there are requests of volume adjustment from other exhibitors, please respond to requests quickly)

Q6）Is it possible to use gas stove at the booth?

It is possible to use fire only it is approved after apply for fire protection application.
（It is impossible to use propane gas）

Q7）Is it possible to eat and drink something at the booth?

It is possible to eat and drink something at the booth.
However, please don’t eat and drink something with strong meal because other exhibitors will be bothered.
It is necessary to send application to Koto health center when eat and drink or taste something for visitors at the booth.

Q8）Is it possible to use internet at the venue?

Because we don’t prepare internet facilities, please prepare mobile communication equipment (Wi-Fi etc.) by exhibitors.

＊If exhibitors expect to use analog line(direct) telephone or modular jack, high-speed communication services of shared line(A/B type), please inquire the contact person.(Apply for them to Tokyo Big Sight of the venue)
＊We recommend exhibitors to get wired internet access(actual expense) because there is possibility that bug occurs in the communication when use mobile communication equipment.

Q9）Is it possible to sell goods at the venue?

In principle, it is limited to eat and drink something at the venue lounge by exchange of cash at the venue.

Q10）Is it possible to distribute pamphlet and novelty at the venue?

It is possible to distribute them at the venue.
However, please do distribute them at the venue.

Q11）Is it possible to take pictures and shoot video at the venue?

As a general rule, it is necessary to get approval of organizer when exhibitors expect to take pictures and shoot videos at the venue.

Q12）Is it possible to put the luggage in the booth?

It is possible to put the luggage in the booth.
However, please note that exhibitors don’t put exhibitions and luggage in the path before the booth. Please use coin locker to store valuables.

Q13）Is it possible to carry the luggage into the venue in my car?

It is possible to carry the luggage into the venue.
However, please move the car quickly after load and unload the luggage because car can’t be stopped for a long time at the venue.

Q14）Is it possible to refund the exhibition fee when I want to cancel the application for exhibition?

As a general rules, the application can’t be cancelled after applied for exhibitions. However, when the application is cancelled in unavoidable circumstances, 50%~ 100% cancellation fees will be charged. (please refer to exhibition terms)

Tokyo Big Sight Aomi Exhibition Hall A Hall　　2-33-Aomi, Koto-ku, Tokyo 135-0064, Japan

Train

●Rinaki Line (Tokyo Teleport station)
Approximately a 2 minute walk from (Tokyo Teleport station)
Shinkiba Station (JR, Tokyo Metro) -7 minutes- Tokyo Teleport station
Osaki Station (JR) -12 minutes- Tokyo Teleport station
*From Osaki to Shinjuku (Heading towards Omiya), JR Saikyo Line
Shibuya (Approx. 20 min.), Shinjuku (Approx. 25 min.), Ikebukuro (Approx. 31 min.), Omiya (Approx. 56 min.), Kawagoe (Approx. 78 min.)

● Yurikamome (Tokyo Teleport station)
Approximately a 4 minute walk from (Aomi Station)
Shimbashi Station (JR, Tokyo Metro, Toei Subway) -20 minutes- Aomi Station
Toyosu Station (Tokyo Metro) -10 minutes- Aomi Station

Approximately a 6 minute walk from (Odaiba Kaihin Koen Station)
Shimbashi Station (JR, Tokyo Metro, Toei Subway) -13 minutes- Odaiba Kaihin Koen Station
Toyosu Station (Tokyo Metro) -18 minutes- Odaiba Kaihin Koen Station

Bus

● Toei Bus
Wave 01: Shinagawa Station Konan Exit ← about 22 minutes → Tokyo Teleport Station
Line 01: Monzen-Nakacho ← 36 minutes → Tokyo Teleport Station

Intercross Communications Inc.
3-7-2 Sugino Building 2F Iwamoto-Cho, Chiyoda-Ku Tokyo 101-0032
TEL：０３-５８２０-７１６１　FAX：０３-５８２０-７１６６